Mandatory Training (cont'd)

Purpose:  To maintain a strict control over annual mandatory training and job-related training.
Background:  The University of Houston has mandatory on-line training classes that outline the university policy and procedures, as well as employee expectations and requirements in their job performance.
Procedures: 
PT. I: Training To Be Completed By All Employees
PT. II: Training/Reporting For Regular Benefit Eligible Employees
PT. III: Job Related Training
PT. IV: Finance Based Training
PT. V: Finance Based Training Courses
PT. VI: Staff Training Matrix
PT. VII: Staff Notification, Requesting Training, and Documentation
PT. VIII: Follow-up On Outstanding Training
PT. IX: New Staff On-line Training
PT. X: Conflict of Interest (COI) and Confidentiality Statement
Review and Responsibility: 
  • Responsible Party: Director, NSM Business Operations
  • Review: Every two years, on or before August 31
Approval: 
  • Director, NSM Business Operations - Fred McGhee
  • Dean, NSM - John Bear
  • Date of Dean's Approval: 09/01/2008

V: Finance Based Training Courses

Name of Course Required for UH Employees
Cash Security Procedures
  • Employees that handle cash (currency or checks)
  • Petty Cash Custodians
  • Change Fund Custodians
  • Employees who create or approve cash deposit journals
Cash Deposit and Security Procedures
  • Employees that handle cash (currency or checks) and process deposits in the Finance System
  • Business Administrators whose department handles cash
  • Employees who create or approve cash deposit journals
Petty Cash and Change Fund
  • Petty Cash Custodians
  • Change Fund Custodians
  • Business Administrators whose department has a Petty Cash Fund
Credit Card Accounting
  • Employees who create journals to record credit card receipts for departments that accept credit card payments
  • Supervisors of the above employees
  • Business Administrators whose department accepts credit card payment
  • Others who oversee credit card operations in an UH department
Credit Card Processing
  • Employees who process credit card transactions (i.e., receive, handle, or send credit card information) for departments that accept credit card payments
  • Supervisors of the above employees
  • Business Administrators whose department accepts credit card payment
  • Others who oversee credit card operations in a UH department
Credit Card Data Security
  • Employees who have access to sensitive credit card information, such as the full account number received by their department for credit card transactions
  • Supervisors of the above employees
  • Business Administrators whose department accepts credit card payment
  • Others who oversee credit card operations in a UH department
Procurement Card Cardholder
  • Employees who use P-Cards to make University purchases that are direct-billed to the department
Procurement Card Business Office
  • Employees who perform administrative tasks related to P-Cards, such as updating the bank's on-line system (SDOL) and preparing Expense Reports for signature
Travel Card Cardholder
  • Employees who use Individual Travel Cards to purchase airfare and/or make other University travel-related purchases that are direct-billed to the department
Travel Card Business Office
  • Employees who perform administrative tasks related to Travel Cards, such as updating the bank's on-line system (SDOL) and preparing Expense Reports for signature

VI: Staff Training Matrix

A listing of all staff positions (by employee) and the required training for each position and employee will be maintained by the Department Business Administrator. The list will be updated as needed for new staff hires and will include the completion date of training by employee. Each Fiscal Year on or before September 1st, the list will be reviewed to ensure that the required training is accurate and in-line with each employee's duties for the upcoming fiscal year. The updated matrix will be reviewed and approved by the Director of Business Operations or College Business Administrator and saved on a shared drive for easy access.

Continue to PT. VII: Staff Notification, Requesting Training, and Documentation...