Non-Tenure Track Faculty Hiring

Purpose: To provide the College with procedures and guidelines for non-tenure track faculty hiring that is in accordance with University and College policies.
Procedures:
PT. I: Initial Appointment
PT. II: Reappointment
PT. III: Appointment of Adjunct Faculty
PT. IV: Courtesy Appointment
Review and Responsibility:
  • Responsible Party: Director, NSM Business Operations
  • Review: Every two years, on or before August 31
Approval:
  • Director, NSM Business Operations - Fred McGhee
  • Dean, NSM - John Bear
  • Date of Dean's Approval: 09/01/2008

Checklist for Non-Tenured Faculty Folders

Non-Tenure Track Faculty Reappointment Agreement

NSM Instructional Faculty Policy

Standard Work Hours per Week for Part-Time Faculty

I. Initial Appointment

  1. The Request to Recruit1 form is not necessary.
  2. To hire a non tenure track faculty member, complete the Non-Tenure Track Hiring Approval form and the Non Tenure Faculty Employment Acceptance form and submit them to the Dean’s Office for submittal to the Office of the Provost.
  3. These forms should be accompanied by:
    • The dean's offer letter, signed by the dean (this will come from the Dean’s Office),
    • The candidate's acceptance letter, which could be a copy of the Dean's offer letter signed by the candidate to indicate acceptance of the offer,
    • A copy of the candidate's CV2,
    • A copy of the candidate's transcript showing completion of the terminal degree2 (translation services available at Span Tran).

II: Reappointment

  1. The Request to Recruit form is not necessary.
  2. To hire a non tenure track faculty member, complete the Non-Tenure Track Hiring Approval form including number of years already completed in the position and submit it to the Office of the Provost.
  3. The Non-Tenure Track Hiring Approval form should be accompanied by:
    • The dean's offer letter, signed by the dean,
    • The candidate's acceptance letter, which could be a copy of the dean's offer letter signed by the candidate to indicate acceptance of the offer.
  4. In the case of the appointment of a Visiting or Adjunct faculty member, or a Lecturer, provide information about the number of courses that the faculty member will be expected to teach during each semester of the appointment. If the teaching assignment is not four courses, on a separate sheet, explain why the teaching assignment is equivalent to a full load for the FTE given.

III: Appointment of Adjunct Faculty (Non-Ben; No Salary)

  1. Send memo to the dean requesting to make an appointment for a specified period of time and provide a rationale. Also with memo, send the candidate's CV.
  2. Dean will prepare an offer letter.
  3. Send offer letter to prospective appointee along with a request to complete the necessary sign-up documents. The documents can be located at Registration Orientation and Review (ROAR).
  4. When signed offer letter and forms are returned, complete a PAR (a Position Number is required)
    Job Code Description Acct Code Budget Node Description
    1210 Adjunct Professor 50150 L3-S&W, Non-Tenure Track Faculty
    1220 Adjunct Associate Professor 50150 L3-S&W, Non-Tenure Track Faculty
    1230 Adjunct Assistant Professor 50150 L3-S&W, Non-Tenure Track Faculty

IV: Courtesy Appointment

  1. Memo from Dean - To be written by DBA or Chairman explaining why the appointment is needed. Send to the Executive Assistant to the Dean to be printed on letter head and signed by the Dean.
  2. Offer Letter - The standard non-tenure track offer letter with the title of the appointment to make indicating that no salary is associated with this appointment. Send to the Executive Assistant to the Dean to be printed on letter head and signed by the Dean.
  3. Curriculum Vita - An updated Vita is needed for each appointment.
  4. Personal Data Sheet - Only needed if individual has never been appointed or in the payroll system.
  5. PAR (499) and Position Request - Both forms must be hard copies, currently can not be done online.

Footnotes:

  1. It is important to note that a faculty member may not be appointed to a tenure track position without a national search. Therefore, if a decision is made to appoint a faculty member holding a non-tenure track position to a tenure track position, a search must be done. In the event that a search was done at the time the non-tenure track faculty member was originally hired, another search is not necessary.
  2. Not necessary for reappointment.