Payroll (cont'd)

Purpose: This document sets forth requirements for maintaining and updating employee personal information.
References: Human Resources Procedures
Procedures:
PT. I: Change of Address, Phone, Name; Directory Services PT. IX: Terminating Employees
PT. II: Hiring Employees PT. X: Routing Approvals for PAR's and Position Requests
PT. III: Leave Accountability PT. XI: Time & Labor and Effort Reporting
PT. IV: Payroll Filing Procedures PT. XII: Work Study Earnings Procedures
PT. V: Payroll Verification PT. XIII: PeopleSoft HRMS Reports
PT. VI: Payroll Checks PT. XIV: Appendix/References
PT. VII: Payroll Reallocations PT. XV: Pending Time and Labor Process for Monthly Employees
PT. VIII: Personnel and Payroll Changes    
Review and Responsibility:
  • Responsible Party: Director, NSM Business Operations
  • Review: Every two years, on or before August 31
Approval:
  • Director, NSM Business Operations - Fred McGhee
  • Dean, NSM - John Bear
  • Date of Dean's Approval: 09/01/2008

Routing Approvals for PAR's and Position Requests

Staff Positions
New Staff Hires (non-research staff only) Dept - College - Acad Budgets* - HR
New Research Staff Hires Dept - HR
Existing Staff with equity, reclassification, or pay rate changes Dept - College - Acad Budgets* - HR
Staff Terminations Dept - College - Acad Budgets* - HR
Staff FTE Changes Dept - HR
Faculty Positions
All Faculty Positions: Tenure and Non-Tenure, Benefits, and Non-Benefits Eligible (RAP, Research Scientist, Lecturer, VAP, Temp Faculty, Professor, Asst Prof, Assoc Prof) Dept - College - Acad Budgets* - HR
Student and Non-Ben Temp Positions
Graduate Assistants (GA, RA, TA, TF, IA) Dept - HR
Non-College Work Student (NCWS) Dept - HR
College Work Study (CWS) Dept - Col. Wk Study Office (Rm. 23 E. Cullen) - HR
Non Ben Exempt & Non-Exempt (NBE, NBNE) Dept - HR
Routing Approvals for Position Requests
Create/re-classify benefits-eligible staff positions Dept - College - Acad Budgets* - HR
Faculty positions Dept - College - Acad Budgets* - HR
Funding Changes (all) Dept - Budget
College Work Study positions Dept - Col. Wk Study Office(Rm. 23 E Cullen) - HR
All other Student and Non-Ben Temp positions Dept - HR

*Acad Budgets - Deliver to Craig Ness, 5th Floor E. Cullen

Continue to PT. XI: Time & Labor and Effort Reporting…