Payroll (cont'd)

Purpose: This document sets forth requirements for maintaining and updating employee personal information.
References: Human Resources Procedures
PT. I: Change of Address, Phone, Name; Directory Services PT. IX: Terminating Employees
PT. II: Hiring Employees PT. X: Routing Approvals for PAR's and Position Requests
PT. III: Leave Accountability PT. XI: Time & Labor and Effort Reporting
PT. IV: Payroll Filing Procedures PT. XII: Work Study Earnings Procedures
PT. V: Payroll Verification PT. XIII: PeopleSoft HRMS Reports
PT. VI: Payroll Checks PT. XIV: Appendix/References
PT. VII: Payroll Reallocations PT. XV: Pending Time and Labor Process for Monthly Employees
PT. VIII: Personnel and Payroll Changes    
Review and Responsibility:
  • Responsible Party: Director, NSM Business Operations
  • Review: Every two years, on or before August 31
  • Director, NSM Business Operations - Fred McGhee
  • Dean, NSM - John Bear
  • Date of Dean's Approval: 09/01/2008

Work Study Earnings Procedures

  1. Create and maintain a computer file of each employee's award amount and award hours and the gross dollars earned each pay period.
  2. Each pay period, record the total gross earnings in the department's computer file ("Work Study Earnings Record"). You can get the gross earnings from the "Final Payroll Verification Report."
  3. Print 2 copies of each employee's earnings record.
  4. Give one set to the DBA for review. After DBA reviews, file the copies in the payroll Work Study Folder of the pay period.
  5. The other set must be given to each student's supervisor.

Continue to PT. XIV: Appendix/References…