Payroll (cont'd)

Purpose: This document sets forth requirements for maintaining and updating employee personal information.
References: Human Resources Procedures
PT. I: Change of Address, Phone, Name; Directory Services PT. IX: Terminating Employees
PT. II: Hiring Employees PT. X: Routing Approvals for PAR's and Position Requests
PT. III: Leave Accountability PT. XI: Time & Labor and Effort Reporting
PT. IV: Payroll Filing Procedures PT. XII: Work Study Earnings Procedures
PT. V: Payroll Verification PT. XIII: PeopleSoft HRMS Reports
PT. VI: Payroll Checks PT. XIV: Appendix/References
PT. VII: Payroll Reallocations PT. XV: Pending Time and Labor Process for Monthly Employees
PT. VIII: Personnel and Payroll Changes    
Review and Responsibility:
  • Responsible Party: Director, NSM Business Operations
  • Review: Every two years, on or before August 31
  • Director, NSM Business Operations - Fred McGhee
  • Dean, NSM - John Bear
  • Date of Dean's Approval: 09/01/2008

Personnel and Payroll Changes

  • Payroll changes to active assignments should be done in writing by the supervisor via a Payroll Assignment Form or via email to the DBA.
  • Prior to the start of each semester, Departments should provide supervisors with a payroll spreadsheet listing all active payroll assignments. Supervisors will verify and make necessary changes. The spreadsheet is to be completed, signed, and returned to the DBA by the due date.
  • The following information is contained in the spreadsheet:
    • Assignment begin/end date
    • Account #
    • FTE
    • Salary rate
  • Department staff will complete Personnel Action Request (PAR) forms to initiate requested and required payroll changes in a timely fashion.

Continue to PT. IX: Terminating Employees…