Travel (cont'd)

Purpose:  To provide the College with Procedures and Guidelines for Travel and Cash Advances.
References:  MAPP 04.02.01A, MAPP 04.02.01B, Travel Forms
Procedures: 
PT. I: Steps for Processing Advance
PT. II: Paying Back Advance
PT. III: Travel-Related Insurance
PT. IV: Foreign Travel Approval Process
PT. V: Helpful Travel Information
Review and Responsibility: 
  • Responsible Party: Director, NSM Business Operations
  • Review: Every two years, on or before August 31
Approval: 
  • Executive Director, NSM Business Operations - Fred McGhee
  • Interim Dean, NSM - Dan E. Wells
  • Date of Dean's Approval: 01/16/2014

III. Travel-Related Insurance

  1. Travel must be approved in advance to ensure travelers are covered under the university insurance and workers' compensation programs and to provide legal protection as they perform official duties.
  2. In addition, the corporate travel card vendor provides $500,000 portal-to-portal (resident or business) travel insurance when the airfare is charged to the CBA or to the traveler's individual corporate travel card. Also, the contract travel agencies may provide additional insurance benefits for business travelers.
  3. State-contracted rental cars include liability insurance and the collision damage waiver in the contracted price. However, they are not generally included in the price of non-contracted rental cars. Travelers should purchase liability insurance, unless covered by their own car insurance, and the collision damage waiver for non-contracted rental cars.
  4. A Travel Request is not required for insurance purposes when travel is limited to the Houston area (i.e., within a 100 mile radius of UH).
  5. Prior to foreign travel, travelers should review Current Travel Warnings issued by the State Department. The State Department also issues Consular Information Sheets for every country in the world with information on health conditions, crime, entry requirements, areas of instability, and the location of the nearest U.S. embassy or consulate.

Continue to PT. IV: Foreign Travel Approval Process...